Microsoft Universal Print eliminates the need for complex on-premises print servers and drivers, making it easy to print from any device, anywhere. Here are some of the key benefits of Microsoft Universal Print:
- Simplified print management: Microsoft Universal Print provides a centralized portal for managing printers and print jobs. This makes it easy to add, configure, and assign printers to users and groups. It also eliminates the need to manually install and update printer drivers on individual devices.
- Seamless integration with Microsoft 365: Microsoft Universal Print works seamlessly with Microsoft 365, including Azure Active Directory. This ensures a secure and authenticated printing experience for users, regardless of their device or location.
- Flexibility and scalability: Microsoft Universal Print supports both modern and legacy printers, making it easy to leverage your existing fleet. It also enables easy connectivity to local and network printers, and offers centralized control and monitoring. This makes it easy to scale your print environment up or down as needed.
- Streamlined printer deployment: Deploying printers across an organization can be a time-consuming task. Microsoft Universal Print simplifies this process by providing a centralized portal for printer management. Administrators can easily add and configure printers, assign them to specific users or groups, and manage printer settings from a single interface. This eliminates the need for manual configuration on individual devices, which can be very time-consuming and fraught with issues.
- Enhanced security and compliance: Microsoft Universal Print enhances security by leveraging Azure Active Directory for authentication and access control. It also supports secure print release, which means that sensitive documents are only printed when the authorized user is physically present at the printer. Additionally, Microsoft Universal Print integrates with Microsoft Endpoint Manager, which gives organizations even more capabilities to enforce security policies and manage print-related settings from a centralized location.
- Insights and analytics: Microsoft Universal Print provides insights and analytics that help organizations gain visibility into print usage patterns, track printing costs, and identify opportunities for optimization. This information can be used to make informed decisions about print resource allocation and implement strategies to reduce printing costs.
Is Microsoft Universal Print for you?
Microsoft Universal Print is a good fit for organizations of all sizes that are looking to simplify print management and enhance security. It is especially well-suited for organizations with a hybrid or multi-cloud environment, as it provides a unified print experience for users regardless of their device or location.
However, it is important to note that Microsoft Universal Print is not a free service. There is a monthly subscription fee for each user. Additionally, some features, such as secure print release and integration with Microsoft Endpoint Manager, require additional licensing.
Getting started with Microsoft Universal Print
Microsoft provides a variety of resources to help you get started with Microsoft Universal Print, including documentation, tutorials, and support articles. You can also reach out to our solutions team to discuss the benefits to your business.
Conclusion
Microsoft Universal Print is a modern and efficient approach to print management. It can help organizations save time and money, improve security, and enhance the printing experience for users.
If you are looking for a way to simplify your print environment and enhance security, Microsoft Universal Print is a good option to consider.
